IT Business Processes Administrative Support Procurement Processes Documentation S   Requirement id 89999 Job title Specialist Job location in Tallahassee, FL Skills required Project Management Office (PMO) Experience, Sharepoint Environment, FLAIR Applications, IT Business Processes Administrative Sup Open Date 19-Mar-2019 Close Date Job type Not specified Duration 15 Months Compensation DOE Status requirement --- Job interview type Face to Face interview    Email Recruiter: coolsoft Job Description Specialist: Project Management Office (PMO) Experience, Sharepoint Environment, FLAIR Applications, IT Business Processes Administrative Sup Note: FDOT is accepting ONE (1) candidate submission per vendor. Exhibit B: Resume Self-Certification Form must be Submitted. Submission Deadline: 3/30/2019 10:30 PM EST Start Date: 4/1/2019 End Date: 6/30/2020 Client: Florida Department of Transportation Description: Scope of Services The primary function of the Project Assistant will be to provide administrative support to the Project Management Office (PMO). This individual will be assigned to a high profile, multi-year project and must be proactive, caring, and organized. They will be responsible for: 1. Being the friendly representative of the PMO 2. Coordinating the flow of communication through the PMO 3. Scheduling all PMO activities, to include reservation of meeting rooms and technical resources 4. Calendaring important dates and deliverables for project stakeholders 5. Shepherding deliverables through the approval process 6. Organizing agendas and taking notes for priority meetings 7. Ensuring status reports are submitted timely 8. Onboarding and offboarding new project staff 9. Organizing project documents in SharePoint 10. Conducting vendor invoices through approval process 11. Reminding the Project Director of upcoming meetings and important tasks 12. Balancing additional work efforts as assigned. 5 Education Associates or Bachelors Degree in Communication, Business Administration, another related field, or equivalent work experience. A solid understanding, demonstrated knowledge and experience working with Microsoft Office (Word, Excel, PowerPoint, and Outlook) are requirements for the incumbent in this position. Proficiency in Microsoft Excel, Word and PowerPoint is required. Experience with Microsoft SharePoint is a plus. 6 Experience Experience accessing and working with FLAIR, MFMP Buyer and Sourcing applications is required. Five (5) plus years of IT business office, executive assistant, advanced administrative assistant or related work. 7 Primary Job Duties/ Tasks The submitted candidate must be able to perform the following duties and/or tasks: 1. Provide full administrative support to the Project Director including; document drafting and proofing, communicating through multiple platforms, organizing files for document retention in SharePoint, scheduling meetings and conference rooms, and communicating out to project team members. 2. Coordinates procurement processes for the project hardware, software and human resources, etc. 3. Track available hours for all staff augmentation resources and provide appropriate notification to individuals. 4. Monitors budget transactions in the FLAIR and MFMP systems. 5. Supply information and data, as requested. 6. Complete the necessary project status reporting as required by the Project Director, Stakeholders, and Executive Leadership, and the Agency for State Technology. 7. Manage and update project status tracking. 8. Filing reports for document retention purposes. 9. Works with the Project Director to prepare and maintain budget reports. 10. Proactively undertake other duties, as assigned.   Call 502-379-4456 Ext 100 for more details. Please provide Requirement id: 89999 while calling.   Other jobs in FL: Alachua (1), Ft Lauderdale (2), Ft Myers (2), Jacksonville (57), Lake Mary (1), Miami (4), Orlando (10), Saint Petersburg (3), South Florida (1), St Petersburg (1), Tallahassee (1), Tampa (26),         (Specialist: Project Management Office (PMO) Experience, Sharepoint Environment, FLAIR Applications, IT Business Processes Administrative Sup in Tallahassee, FL)

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