Email Filing Internet Access Microsoft Excel Powerpoint MS Word Verbal Communicatio   Requirement id 136048 Job title Consultant Job location in Nashville, TN Skills required Adobe Acrobat, Email, Email Services, Filing Internet Access Microsoft Excel P Open Date 26-Aug-2022 Close Date Job type Contract Duration 20 Months Compensation DOE Status requirement --- Job interview type --- Apply    Email Recruiter: coolsoft Job Description Consultant: Adobe Acrobat, Email, Email Services, Filing Internet Access Microsoft Excel P start date:9/19/2022 End date:05/31/2024 submission deadline:09/02/2022 client info : TN DOT Description: The Aeronautics Division supports, promotes, and delivers services that encourage and enhance a sustainable, efficient, and safe air transportation system in Tennessee. The division provides financial and technical assistance to publicly owned airport operators for the planning, development, promotion, construction, and operation of public-use airports throughout the state. Other engineering services include consultant procurement, project design and construction consultation services to state public-use airports. Additionally, the Aeronautics Division administers and programs both state and federal funding for Airport Capital Improvement Plan (ACIP) projects in accordance with applicable state and federal regulations under the states Airport Improvement Program (AIP). The Development section of the Division has several Project Manager positions - six filled currently - that perform project and/or program management duties in support of the AIP. These project managers serve as the primary Division point-of-contact for their assigned airports to represent the states aeronautical interests. They oversee capital improvement projects from cradle-to-grave to ensure projects comply with government regulations. When grant funding is involved, Project Managers are responsible for collecting invoices from airport sponsors and approving eligible expenses for reimbursement. Project Managers are also responsible for monitoring schedule and budget on each project and ensuring that adequate public records are maintained. Purpose and Need Project Managers in the Aeronautics Division operate in a challenging environment where they have numerous responsibilities that apply to an entire portfolio of projects. Their challenges have been compounded by both staffing shortages and increased funding for transportation infrastructure projects. The Project Managers need administrative support to help them prepare the documentation required to summarize project expenses and process the related invoices for reimbursement. The Development Section and Project Managers also need administrative support for data entry, information tracking, and the preparation of meeting materials for meetings with the Tennessee Aeronautics Commission (TAC). Assistance may also be needed with taking detailed meeting minutes, requesting and collecting documents from airport sponsors, or on other miscellaneous administrative work consistent with the competencies, knowledge, skills, and abilities listed in this document. Scope of Services The Aeronautics Division is seeking a minimum of one full-time equivalent (FTE) to provide administrative assistance of routine difficulty for the Project Managers under the Divisions Development Section. The employee/s will primarily assist the Project Managers by collecting invoices and tabulating the expenses on MS Excel based forms, then generating a PDF of the form to be reviewed and signed by the respective Project Manager prior to being processed for reimbursement. The employee/s will assist the Project Managers in reviewing non-technical aspects of the invoice documentation for compliance with the financial guidelines set by the Finance Division. The employee/s will coordinate any necessary changes to invoice documentation or related forms with Project Managers, Airport Sponsors, Consultants, and Division Program Monitors. The employee/s will also provide administrative support in the form of data entry into programs, spreadsheets, or other lists. Information will be provided in a variety of formats and must be typed or keyed in. The employee/s will be required to prepare basic budget and summary information for data. The employee/s will assist in prepari   Call 502-379-4456 Ext 100 for more details. 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